School Safety and Security Audit Toolkit
2.1 Reporting Audit Results to the Board of Trustees
Texas Education Code 37.108 states:
However, Chapter 37.108 provides no additional guidance regarding reporting to the district’s board of trustees. The safety and security audit cycle ends on August 31 of the last year of each three-year cycle. If the audit results are not presented to the board of trustees prior to the end of the audit cycle, the results should be placed on the board agenda for presentation as soon as possible following the completion of the audits or following the end of that audit cycle.
Following completion of all facility audits, a district level report or presentation should be created to share the results of the audits with the board of trustees. The decision of what to report, and how to report it to the board in a meaningful way, should be determined by the needs of the district. Smaller districts may be able to provide a more detailed summary by school, campus, or facility, while larger districts may need to either create a broader summary or utilize a copy of the answers the district provided to the Texas School Safety Center (TxSSC) in their required submission. A copy of the district’s submission to the TxSSC may be printed from the District Audit Reporting Tool (DARtool) as part of the online submission process or requested from the TxSSC via email by the superintendent or their designee on file.
Texas Government Code Chapter 551.076 provides that deliberation regarding security devices or security audits may be conducted in a closed session. As these reports may contain specific vulnerabilities of a school, facility or district, it is important to limit the sharing of this information. Retain documentation of the date when the audit information was presented to the board to show compliance.
While it may be challenging to compress safety and security audit results into a report or presentation, the communication about the status of safety and security within a district is essential to successful district leadership. In addition, when hazards, threats or vulnerabilities are identified, the board of trustees should be notified in a timely fashion, in accordance with local district guidelines.